An all inclusive wedding package provides a seamless experience for couples and their guests. The package usually covers the venue rental, catering, decorations, and entertainment so that you can concentrate on the celebration. A dedicated coordinator will be with you from start to finish on your wedding day. This allows guests to enjoy delicious meals, beautifully set tables, and a festive atmosphere without additional planning. Here are a few things to remember when planning the timeline for all inclusive destination weddings:
1. Initial Planning Phase
12 to 18 months out, research the marriage requirements and documentation needed for your international or domestic destination. All inclusive destination weddings require complex logistics, and a wedding planner will help handle all of the details. Start planning early so you can find a destination wedding package that fits your needs and can verify travel arrangements.
2. Early Coordination
Eight to 12 months out, offer complete travel information and local attractions to assist guests in planning their stay. Let bridesmaids, groomsmen, and family members know what the color scheme of the wedding will be. This will help them to pick a suitable dress or suit for the event. Wedding attire must be picked out much earlier than usual, allowing for international shipping and multiple fittings if needed.
3. Guest Communications
Six to eight months out, your travel packages should include airport transfers and suggested packing lists. To create great traveling experiences for travelers, plan more activities and events to increase the time spent together. Welcome bags with local specialties and necessary items will help guests feel comfortable in an unfamiliar location.
4. Final Preparations
Three to four months out, RSVPs become necessary as guests need to organize their international travel and longer stays away from home. Your wedding day timeline also needs to work with local customs, sunset times, and average weather patterns in your chosen destination. Transportation arrangements should include a backup plan in case of weather delays and traffic patterns during popular tourist seasons.
Packing lists should be very detailed, including ceremony items and backup copies of key documents. Make sure you have enough room in your suitcase for your wedding attire and other vacation clothes. Pack delicate items in carry-on luggage and customs documentation. Familiarize yourself with local currency arrangements and payment schedules.
5. Wedding Week
Coming a few days early lets you iron out any unforeseen problems and get used to the local time zone. Meeting vendors in person will help verify everyone knows the timeline and expectations for your day. Careful planning and clear communication channels will be needed to distribute welcome bags and coordinate guest arrival. Talk to the wedding coordinator about adding buffer time on your wedding day to account for unexpected delays and allow you to participate in local traditions.
6. Post-wedding Planning
Gifts and decor items must be carefully packaged so they all get shipped home safely and efficiently. Additional steps may be required to obtain international recognition of your marriage certificate in your home country. Before leaving your destination, keep precious memories safe with secure digital backups.
Plan Your All Inclusive Destination Weddings
Destination weddings take careful planning and begin several months before your big day. Early preparation is about choosing your location, booking your vendors, and determining the legal requirements for getting married in your chosen destination. As guests require travel information and enough time to plan, clear communication becomes necessary. During your wedding week, your all inclusive wedding planner will make sure vendors and decor are set up properly. Reach out to an event planner today for help planning your all inclusive destination weddings.
